Guidelines for Final Submission

Conference Paper format:

1. Submit correct publication materials

English is the working language of the Conference. The maximum number of pages for conference papers is 6 (+2) pages, and for Work in Progress papers is 4 pages.

Authors must adhere to the IEEE Conference written paper format. The author must submit the final version of the manuscript(s) and sign online the “IEEE Copyright Form” before the final submission deadline. This process is done through the IES Submit system, which is accessed through the conference website.

IEEE is very strict about the compliance requirements for PDF files for inclusion in the IEEE Xplore® Digital Library. We strongly recommend using IEEE PDF eXpress® site to check your final version of the paper. This site is available for use, please log in using the conference code ID: 48405X.


  • You should log in to IEEE PDF eXpress (with the info provided above) and make sure your paper passes the checks.
  • Submit the version of your paper generated by IEEE PDF eXpress to the submission system.

Later, the IES PCT system will perform more checks on your final version, and authors of wrongly formatted papers will be contacted.

IEEE provides a set of templates in MS Word and LaTeX formats. We strongly recommend you use this set of templates in MS Word and LaTeX formats provided by IEEE. Please use them to create your paper, but don’t modify the style nor the format under any circumstances.

To know more about how to create papers for IEEE IES conferences, please visit the IEEE conference page

1.a Copyright Information

Submit only original work, not previously published or copyrighted. Prospective authors are expected to submit only their own original works. The Conference will be using the CrossCheck automated screening system to help verify originality of papers. Submitted works may be compared to over 20 million articles in databases worldwide. Papers that violate IEEE’s publication principles may be summarily rejected. If the violation is deemed severe, then disciplinary actions may also be taken by IEEE.

The copyright clearance code is automatically inserted by SUBMIT.


2. Registration link


3. Pay full registration fee, see information here


4. Papers Presentation

Presentation of papers can be done as follows:

4.A. By author: Ideally, the primary author or one of the co-authors will attend the conference and present their contribution. This is the classical way of participating in conferences, and authors gain the greatest professional benefits.

4.B. By colleague: If the primary author or any of the co-authors cannot attend, then a qualified colleague may present the paper. A qualified colleague is one who is familiar with the technical field, and is capable of discussing the issues. The primary author or co-authors would miss the technical interaction, but fulfill professional obligations. NOTE: A full regular registration must be paid even if the qualified colleague is an author of another (different) paper in the conference.

Papers that do not meet one of these requirements (A or B) will be noted as No show after the conference and will not be sent to IEEE Xplore® Digital Library. No registration refund will be given in any case.

In order for the accepted paper to be included into the IEEE Xplore® Digital Library and published in the Conference Proceedings, (i) a video for presenting the paper has to be submitted according to the procedures described in INFORMATION FOR PRESENTERS, and (ii) one of the authors of the paper must participate in the online conference for accompanying the forecast of the video and answering questions.
Remark: All final papers will be included in the IEEE content library, BUT No show papers will NOT be accessible from IEEE Xplore® DigitalLibrary. The No show papers are copyrighted, and cannot be re-published without permission from the IEEE.